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Terms and conditions policy
Organising sporting events requires a considerable amount of forward planning, time, risk and expense. Approximately 9 – 12 months prior to our triathlon events taking place, work begins and costs are incurred. These include administrative, insurance, advertising, marketing, equipment, website and staff costs. As an event draws nearer, we continue to incur costs, many in relation to the number of entrants in the event. Whilst we are investing into the cost of staging our events, there is no guarantee of their success, making financial planning an integral part of event management and promotion. For this reason our ‘Terms and Conditions’ are here to ensure we are able to provide athletes with continued safe and enjoyable events.
Competitor’s responsibility statement (Entry means agreement to this statement.)
Participating in any sport in particular endurance ventures like triathlon/duathlon/aquathlon etc requires specific training, fitness and skills.
I confirm that I have completed sufficient training to ensure that I am fit enough to cope with the demands and stresses of the event entered and that my technical skills are adequate for the diverse requirements of the competition.
I accept that taking part in this event by its nature could be hazardous and contains certain inherent risks including, but not limited to:-
- Drowning during the swim section
- Suffering injury and damage arising out of a crash or collision during the cycle section
- Suffering injury due to the actions of other competitors or spectators
There are many other foreseeable risks to which I consent.
I accept that I owe a significant duty of care to all other competitors, spectators and race officials. I will exercise all reasonable care to avoid causing death, injury or loss to any such persons and will indemnify the event organisers and there partners from and against any liability found against them arising out of my negligent or reckless acts.
I accept that in the event of my requiring medical attention during the event the medical personnel appointed by the event organiser take no responsibility for the treatment provided for any unreported existing condition/s which increases the risk of a medical emergency.
I acknowledge that the event organiser has relied on this statement (in its entirety) in accepting my entry to the event and that if I was unable or unwilling to agree to all the matters set out above in this statement of responsibility the event organiser would not allow me to compete. All statements of fact are true.”
1.1 Nicetri Events Ltd is the organisers of the event.
1.2 The event refers to any event listed on the organiser’s website (www.nicetri.co.uk).
1.3 An entry refers to payment received for either an individual application or a relay application for the event.
1.4 The entrant refers to the individual or relay team that has put in an entry in an event.
1.5 The event office is “Nicetri Events Ltd, Unit 1 Ambuscade road, Eaton Socon, St Neots, Cambs Pe19 8YU”.
2. Conditions of Entry
2.1 By entering the event, all applicants agree to abide by our terms and conditions as listed.
2.2 This includes all members of a relay team
2.3 All applicants are aware that the nature of the event is physically demanding and that by entering the event they are confirming that they are capable of completing the event and that the organisers will not be held responsible for any injury or illness as a result of their participation.
2.4 The entrant waives and discharges from any and all liability for death, disability, personal injury, property damage, property theft and all other foreseeable risks, claims or actions of any kind (including negligence) whatever and however occurring which may arise, at any time, from or in connection with, directly or indirectly, their participation in the Event, the following persons or entities: The Event Organisers, Event officials and personnel, land managers and/or owners, event sponsors, volunteers, and all of their respective officers, directors, employees, independent contractors, representatives, agents and volunteers.
2.5 Our events take place in open and natural environments and as such hold lots of natural slip, trip and fall opportunities. The roads you use are open to traffic and the public. You enter knowing of the dangers and except full responsibility for your action/s / yourself and that of those around you. We “Nicetri Events Ltd“ accept NO responsibility for any loss or injury however so caused by entering this event.
2.6 The entrant understands and complies with all the relevant information, rules and specifications for the draft legal races that Nicetri Events Ltd host. We will not accept any responsibility for you attending the event with the wrong equipment specified for the race, it is your responsibility for ensuring that your bike/equipment complies with the rules stipulated by the British Triathlon Federation.
2.7 The Parent / Legal Guardian agrees to the following terms and conditions if the entrant is under 18 upon entry:
2.7.1 – I confirm that the entrant understands and must abide by the rules of the event and that of the governing bodies. (BTF/TE)
2.7.2 – I confirm the entrant have no medical disability that would endanger themselves or others by taking part (and will not compete if unfit on the day).
2.7.3 – I accept the hazards involved in multi sports events and acknowledge that my child takes part in these activities at my risk. Although the organisers take primary responsibility for the safety of children in these activities, I confirm that I understand that they accept no liability to me for any loss or damage to my child or our property arising out of his/her participation, other than the organiser’s liability for causing death or personal injury by negligence.
2.7.3 – I confirm that all equipment used by my child has been verified and checked as safe. Including all specialist equipment (bikes, helmets etc.)
2.7.4 – I confirm the entrant understands and agrees that during the race they will obey marshals & technical officials instructions.
2.7.5 – I confirm the entrant understands In the event of any illness/accident during these activities, I give FULL consent to any necessary medical treatment being administered to the named above, including anaesthetics if required.
3. Confirmation of Entry
3.1 An acceptance email will be sent confirming your entry to the event, from our online payment partner, if you have entered online.
3.2 It is the entrant’s responsibility to inform Nicetri Event if any of these details are incorrect so they can be corrected by the time the event closes to entries.
3.4 Nicetri Events cannot guarantee that any changes can be implemented if they are received after the event has closed for entries.
4. Competitor Withdrawal
Nicetri Events unlike other event organisers try offer a withdrawal policy which we hope protects our customers and Nicetri Events sustainability. Right from the moment you enter a Nicetri event we immediately starts working and investing in you. As with most events (sports, cinema, theatre, concerts, etc.), if after paying for them you don’t /can’t attend, you will not receive a refund, regardless of the reason (injury, pregnancy, illness, holiday, business / work, etc.). However, if you do need to withdraw from any Nicetri Events and provided we get enough notice, we are prepared to give you a credit against your entry fee, providing you follow our withdrawals policy below. (Sections 4.1 to 4.6)
4.1 Any withdrawals must be received in writing at the event office. An email is not sufficient. The event office is “Nicetri Events Ltd Unit 1 Ambuscade road St Neots Cambs PE19 8YU.
4.2 The date of your withdrawal is as postmarked on the envelope of the withdrawal letter not the date of any prior correspondence (including emails and telephone calls).
4.3 Proof of posting does not mean proof of receipt. It is the responsibility of the withdrawing athlete to ensure withdrawal notice has been received by Nicetri Events.
4.4 Nicetri Events will only issue a credit providing 4.1 – 4.6 is followed in full.
4.5 Withdrawals will be issued as follows:
4.5.1 6 weeks or more prior to the event = Full Credit Note – Minus £10 admin costs. (Entry system fee’s)
4.5.2 Less than 6 weeks prior to your event = NO CREDIT UNDER ANY CIRCUMSTANCES. Please don’t ask, we have already heavily invested into you at this juncture.
4.6 Credits do not include any online processing fee. (£10) you will be responsible for this when you claim your credit back in the future.
4.7 No registration packs, tickets or items associated with the entry to the event will be sent to any competitor who has withdrawn from the event or who does not register during the allocated time periods.
4.8 We will endeavour to process your credit as soon as possible, but we cannot guarantee that this will be before the event takes place. When we have received your withdrawal request, we will email you to confirm withdrawal and your addition to the credit list. You will receive no other communication regarding this credit, its your responsibility to contact us when you wish to redeem a credit. CREDITS ARE ONLY VALID FOR 12 MONTHS FROM THE DATE OF ISSUE.
4.9 Applicants who no longer wish to take part in the event are required to follow the withdrawals policy in section 4.
Please do not contact the event office unless you have complied with this policy, we will not enter into conversation regarding withdrawal unless we are in receipt of your formal withdrawal request.
5. Transfer of Entry
5.1 Applicants are permitted to transfer their entry to another individual, only by direct contact with the Nicetri Office. who may or may not allow the transfer. But definitely not within 2 weeks of an event. (We will not allow transfers for St.Neots Half Marathon 5 weeks out from the event) .Action through BTF/TE/UKA/ARC in conjunction with Nicetri Events will be taken against those that attempt to allow another individual to use their entry without formal transfer.
6. Race / Event Information:
6.1 All information relating to the event will be published on www.nicetri.co.uk any advance changes / alterations to the course or event will also be published on the website as will individual start times. It is the responsibility of all competitors to ensure they are aware of all information relating to the event.
6.2 We endeavor to make sure we provide you with an event that you have entered. Circumstances may be such that we are unable to deliver an event in the format/location that was expected / advertised. Nicetri Events have the right to change any event without prior notice. In such circumstances competitors will not be eligible for any credits / refunds, whether full or partial, deferrals, or any other financial recompense.
7.1 The Event Organisers have the absolute discretion in the award of any prizes, prize money or third party prize or award
7.2 No prizes will be forwarded to any prize winner post event.
7.3 Any uncollected prizes are forfeited and the prize will not be awarded.
8. Special Offers
8.1 The organisers may run special offers or discounts that may run for a period of time.
8.2 The organisers have the right to withdraw any offer at any time for any reason.
8.3 No offers will be back dated or issued to competitors who may have already entered an event prior to a promotion.
9. Give-a-ways / Promotional Free Gifts.
9.1 The organiser may decide to give individual finishing prizes or to offer FREE give-giveaways when they feel appropriate, at some events they may not. This is not a prerequisite of entry, its totally at the organiser discretion if / or what they decide to give if anything. These Items are not subject to the refund and returns policy. If stocks allow, they may at their discretion replace any faulty items.
10. Entrants Information / Photography
10.1 The entrant authorises the use of their name, voice, picture and video along with any information provided on the event entry system/ form to be used without payment in any broadcast, telecast, communication, promotion, or advertising. The entrant also agrees that the information provided may be used by the event organisers for the purpose of promoting future or other events or for the promotion of the event charity(ies), race sponsors products and services.
11. Refusal of entry
10.1 Nicetri Events maintains the right to refuse or revoke entry to any entrant entirely at their discretion.
11. Force Majeure
“Force Majeure” means an act of God, this may result in circumstances beyond our control that we are unable to deliver an event. Including but not limited to fire, flood, earthquake, wind storm or other natural disaster; act of any sovereign including but not limited to war, invasion, act of foreign enemies, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, nationalization, requisition, destruction or damage to property by or under the order of any government or public or local authority or imposition of government sanction embargo or similar action; terrorism; law, judgement, order, decree, embargo, blockade, labour dispute including but not limited to strike, lockout or boycott; interruption or failure of utility service including but not limited to electric power, gas, water or telephone service; failure of the transportation of any personnel equipment, machinery supply or material required by Nicetri Events for the provision of services pursuant to this Agreement, breach of contract by any essential personnel or any other matter or cause beyond the control of Nicetri Events are unable to deliver an event. In such circumstances competitors will not be eligible for any refunds, whether full or partial.
These terms and conditions will be dealt with under the law of England and Wales.
Nicetri Events are committed to protecting your privacy online. The policy below will explain how we will achieve this.
We collect the following information. During your registration it is necessary that we ask you to provide:
- Date of birth
- Email address
- Postal address
During the payment process your credit card details will be passed to Worldpay / Cardsave through their payments gateway. At no point in the process do we record any of your credit card details. Your credit card details remain unknown to us and are not retained or stored at any point in our database.
We are committed to protecting your information online. All transactions taking place within this website that concern your private information will be protected via Secure Sockets Layer. Before entering personal or payment information please ensure your browser is operating a secure session. Check the status bar for a padlock symbol.
How do we use your information.
We use the information to help us understand more about how our web site is used, to improve our site, and to send you information about us and our products which we think may be of interest to you, either electronically or otherwise. Your personal data will be used to create the start lists for our events but no directly identifiable information other than your age group and name will appear on any documentation or results provided by us.Unless you have informed us that you do not wish to receive further information about our products and those of our affiliates and partners, we and they may send you direct mail.
When do we share information
We do not sell or share your personal information with others.A number of other people’s web sites have links on our site. If you link to their sites, they may collect information. Such sites are not within our control and are not covered by this privacy statement.If we believe that your use of the site is unlawful or damaging to others, we reserve the right to disclose the information we have obtained through the site about you to the extent that it is reasonably necessary in our opinion to prevent, remedy or take action in relation to such conduct.